3 crisis communications lessons from Southwest’s intrepid pilot

Communicators can learn a thing or two from airline pilots.

In addition to saving the lives of 148 Southwest Airlines passengers, Capt.
Tammie Jo Shults—the former U.S. Navy fighter pilot who safely landed a
Boeing 737 in Philadelphia after a mid-air explosion took out one of its
engines—also gave a master class in crisis communications at 190 mph.

Here are three things PR pros can learn from this real-life Wonder Woman:

1. Be prepared.

No doubt Capt. Shults has nerves of steel, but she also had a plan.

Pilots create, practice and review emergency procedures so that when
something does go wrong, muscle memory kicks in. It’s crucial for
communicators to do the same—even those used to rapidly responding every
day. Having a clear protocol in place when a crisis hits saves valuable
time and allows practitioners to focus on the issue at hand.

A good plan will identify a crisis team for making decisions and responding
in an emergency situation. The crisis team may comprise the organization’s
executive leadership, communicators, human resources, legal and other
relevant representatives. Together they should work to identify the nature
and scope of the crisis, decide on an appropriate response, delegate
responsibilities and communicate information and decisions to the relevant
audiences, internally and externally.

2. Be calm, clear and honest.

Within minutes of the explosion on Capt. Shults’ airplane, she gathered all
the facts about the situation and communicated them calmly, clearly and
honestly to air traffic controllers and terrified passengers. Unless legal
or security considerations prevent it, tell it fast and tell the truth
should be your mantra in a crisis.

To decide how to position your client’s in a crisis, step out of
your role internally and try to view the situation from the audience’s
perspective. Consider the wide range of consequences—public safety, legal,
financial, public relations, etc.—the incident may have on stakeholders. In
developing messaging it’s always best to admit mistakes up front and begin
doing whatever possible to reestablish credibility and confidence with
internal and external audiences. After public safety, the first and
foremost goal is protecting your client’s integrity and reputation. Never
try to lie, deny or hide your involvement. Ever.

Your plan should identify the appropriate spokespeople for making official
statements and answering media questions throughout the crisis. Make sure
your spokespeople are media trained ahead of time and familiar with the key
messages and facts about the crisis. Spend some time rehearsing prepared
statements and answers to “tough” questions that they may get from
reporters so that, like Capt. Shults’, your spokespeople can keep their
cool when it counts.


Prepare, protect and promote your organization and brand in a
climate of crisis

3. Be timely and targeted.

Capt. Shults’ nimble communication with air traffic control enabled first
responders to meet the plane when it landed and attend to the injured
without delay. Her quick, calm instructions to passengers for how to brace
for a crash landing likely prevented more serious injuries. In a crisis,
communicating immediately with targeted messages gives communicators
greatest opportunity to assert some control over events.

Initial statements during a crisis should include the who, what, when and
where of the situation and confirmed facts from reliable sources. Don’t
overreach and don’t speculate. If you do nothing more than show concern for
the situation in our first public interaction, you are already on the right

Use all appropriate communication channels available to reach each audience
segment affected by the crisis. You can help maintain—or begin to
reestablish—the good will of your audience by taking the initiative to
share information with them as soon as new facts become available and are
safe to pass on.

You may not be able to prevent a crisis from occurring, but, if handled
properly, you can minimize the damage it causes. Capt. Shults’ quick
action, calm demeanor and thorough preparation undoubtedly saved lives on
Southwest Airlines Flight 1380. If PR practitioners take a page from her
flight plan, they can better protect their clients when a crisis threatens
their security, integrity or reputation.

Kellie Murphy (@kelliemurfski) is Senior Vice President at
Scott Circle Communications

a Washington, D.C. based public relations firm working with
mission-driven clients.

(Image via)

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